Office & Admin Specialist

Working Title: Office & Admin Specialist Job Class: Office and Administrative Specialist Agency: Corrections Dept Job ID : 80569 Location : Shakopee Telework Eligible : No Full/Part Time : Part-Time Regular/Temporary : Unlimited Who May Apply : Open to all qualified job seekers Date Posted : 09/28/2024 Closing Date : 10/14/2024 Hiring Agency/Seniority Unit : Corrections Dept / Corrections-Shakopee-AFSCME Division/Unit : Minn Corr Facl - Shakopee / SHK Corr Prog Dir-BH Work Shift/Work Hours : Day Shift/Varies Days of Work : Monday - Friday Travel Required : No Salary Range: $20.02 - $25.03 / hourly Classified Status : Classified Bargaining Unit/Union : 206 - Clerical/AFSCME Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. This is a part-time position working on-site and anticipated to work 20 hours per week. Exact work schedule will be agreed upon at time of hire. In this position you will provide administrative assistance to Behavioral Health Services at the Minnesota Correctional Facility (MCF) -Shakopee. Duties include maintain filing systems, enter data in software programs (word processing, spreadsheets, databases), respond to customer inquiries, photocopying, assist in processing incoming and outgoing mail, offender payroll functions and order and maintain supplies. This position works within a Minnesota Correctional Facility (MCF – Shakopee). Minimum Qualifications Business English language skills sufficient to write and edit letters, emails, reports, and other documents using correct grammar, spelling, and punctuation. Skills in standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, maintain, and protect information/documents. Typing skills sufficient to perform skilled typing tasks with speed and accuracy. Customer service skills on the phone, in-person, and online sufficient to provide effective general and specialized office support with common courtesy, tact, interest in positive problem solving, empathy, and the ability to organize ideas logically. Ability to use math skills to perform calculations to order and maintain supplies and perform offender payroll functions. Preferred Qualifications One or more years of office and administrative support experience. Knowledge of behavioral health services and/or health services. Knowledge of data privacy and the Minnesota Data Practices Act. Experience maintaining an electronic and/or paper filing system. Experience working in a correctional setting. Skills and experience using MS Excel or similar spreadsheet program beyond basic data input (such as formatting, sorting and filtering data, creating basic reports, utilizing mathematical formulas, etc. Physical Requirements The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position. For a copy of the PDA, please email Shelley Rojesky at [email protected] . This position will require Tuberculosis screening prior to hire. Additional Requirements The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections’ policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation. Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections’ policy. This may include a review of job performance and discipline records. New employees will be fingerprinted within the first 30 days of employment. The Minnesota Department of Corrections (DOC) does not participate in E-Verify. The DOC will not sponsor applicants for work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States. AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.